SRTA Agenda Analysis -- SRCS Board Special Meeting with City of SR 10/14, Special Meeting on Strategic Plan 10/16, and Rescheduled Meeting 10/16
SPECIAL BOARD MEETING
Santa Rosa City Schools
October 14, 2019 6:00PM
Joint Meeting with Santa Rosa City Council4:00 p.m. - Open Session Santa Rosa City Hall - City Council Chambers 100 Santa Rosa Avenue, Santa Rosa. A.1. Public Comment On Agenda Items Only
A.2. (Discussion) Partnership Between Santa Rosa City Schools and the Santa Rosa Police Department
The City of Santa Rosa provides a School Resource Officer at each of our five compulsory sites. This report lauds the relationship, with special attention paid to collaboration around truancy with SRO attendance at SART and SARB meetings.
Every 15 Minutes is a collaborative community effort to reduce teen fatalities due to drinking and driving.
A.3. (Action) Approve the First Amendment to Memorandum of Understanding (MOU) Between the City of Santa Rosa and Santa Rosa City Schools To Allow An Alternative To the Construction of Affordable Housing or School Facilities On Fir Ridge Ridge Drive, Lot "F" (APN 173-620-030)
Fir Ridge (Fountaingrove) property was intended for construction of a new school or for much needed affordable staff housing for the district by 1998. The agreement has been extended multiple times. This MOU allows the district three years to (a) develop affordable staff housing or (b) sell the site, and within one year acquire staff housing or create a revolving loan fund program for staff downpayment assistance or (c) return the property to the city (which would have 5 years to develop affordable housing, or sell the property and use the funds to finance affordable housing.)
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BOARD MEETINGSanta Rosa City SchoolsOctober 16, 2019 6:00PM 4:00 p.m. - Closed Session 5:00 p.m. - Special Session6:00 p.m. - Open Session Elsie Allen High School, Performing Arts Center, 599 Bellevue Avenue, Santa Rosa
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment on any items, email email@example.com. Please CC firstname.lastname@example.org on your comments.
Regular meetings are televised on local cable channel 27 and re-broadcast the following Saturday at 7:00 PM and again Sunday at 9:00 AM. Videos of the meetings are also live-streamed and posted on the SRCS YouTube Channel. Link to livestream and videos of prior meetings
Closed Session Items:
A.1. Public Comment On Closed Session Agenda
B.1. Public Employee Appointment/Employment: Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators
SRTA members are very concerned about the relocation of nine administrators throughout the district, making two administrators on Administrators on Special Assignment. While a couple of these moves were clearly necessary, doing this part way through the year is extremely stressful, especially for those sites that are in the midst of the WASC accreditation process. Site staff values institutional knowledge, which these movements severely hamper. It takes a great deal of time and energy from a great many people to help administrators orient to new sites. SRTA encourages extraordinary support for sites and administrators affected by the transition. SRTA members are asked to help to make these transitions as smooth as possible.
B.2. Conference With Legal Counsel - Anticipated Litigation (3 potential cases
B.3. Student Expulsions (Case Nos: 2019/20-02 2019/20-05, 2019/20-06, 2019/20-07)
CONVENE TO SPECIAL SESSION (5:00 p.m.)
A.1. Pledge of Allegiance
A.2. Public Comment On Agenda Items, Only
A.3. Strategic Plan Stakeholder Feedback Summary Analysis
SRTA had two consultation sessions to provide welcomed feedback. SRTA is hopeful that the survey provided better input from stakeholders than collecting feedback on post-its in direct vision of Cabinet members. Dr. Carlos Ayala will present compiled responses from various stakeholders. The Board will review and analyze the feedback and apply any changes deemed appropriate.
Strategic Plan - Current Version
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.8. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Cesar Chavez Language Academy, Lawrence Cook Middle School and Elsie Allen High School)
SRTA congratulates those being recognized. CCLA, LCMS, and EAHS members are encouraged to come to the meeting to honor their own.
C.9. School Site Parent Organization Updates (Cesar Chavez Language Academy, Lawrence Cook Middle School and Elsie Allen High School)
SRTA acknowledges the crucial support offered by parents to our sites.
C.10. Public Comment On Non Agenda Items
SRTA members are invited to complete blue speaker cards to speak to the board for up to three minutes, as are all members of the public. Items not on the agenda are addressed at this time. Items on the agenda are addressed during discussion of the item, using the same blue card.
Speakers are needed at the board meeting to put a face to the messages contained here, and share real experiences of the impact of district policies and practices. Please commit to attending a board meeting, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are composed and reasonable.
E. CONSENT ITEMS
E.2. Approval of Personnel Transactions
EdJoin has 160 (62 less than last month) jobs currently posted for SRCS: 29 certificated (4 less than last month), 129 classified (58 less than last month), and 2 management (equal to last month). 31 of the current classified positions are for coaches, and 50 are for classroom student assistants. Special Services account for 57 of the current openings in the district.
SRTA acknowledges the resignation of three members: Geraldine Conrad (RVMS), Nicole Tafoya (SRHS), and Daniel Quiroga (PHS/HCMS). They leave us with fifteen years of service. We wish you well in your future endeavours.
SRCS is welcoming five new classified members. SRTA hopes they can be retained, and find a fulfilling career with SRCS.
We bid farewell to a retiring classified member who leaves with one year of service. We thank them all for their service to our staff and students and wish them all the best.
E.3. Approval of Vendor Warrants
SRCS has paid Syserco Inc. $177,815 for work on the Prop 39 Lighting Project which has been approved for $4,254,901. SRTA members would appreciate a schedule of when BHES, LBES, PTES, HVES, RHS, LCMS, MHS, PHS, RVMS, CCLA, SRAC, SRCA, and SRFAC will be having work done on site.
E.5. Approval of Contracts
Teachers at ABES, HSMS, HCMS, and MCHS, if you are aware of a student experiencing grief, please get them connected to the new SAY Grief Group at your site.
Social Advocates for Youth
Provide targeted Grief Services at ABES, HSMS, HCMS, and MCHS for up to two 8-10 week support groups per session (fall, winter, spring), per site. May also include mental health trainings to SRCS staff or parents when agreed upon. This is funded through the American Red Cross.
Serving Elementary Students
Santa Rosa Symphony
SRS Brass Quintet will visit LBES Thursday, December 5, 2019, as part of CDE grant for SRCS music program.
Serving Secondary Students
Sonoma County Office of Education
This is for a replacement CTE Auto Teacher at MCHS.
U of W - Center for Ed Leadership
Facilitated training for MCHS Department Chairs to practice the use of the 5 Dimensions of Teaching and Learning
E.6. Approval of Contract for Hanna Institute for 2019-20 for In-Depth Mental Health Trainings
This outside vender has been sought to provide the level of expertise required to provide trainings for non-teaching staff around Trauma-Informed Care, ACES, De-escalation & Compassion Care Training, Trauma-Informed Arts Integration, Emotional Regulation Strategies for supporting classroom management, Restorative Classrooms, and Mind-Body Wellness. This work is Grant Funded with 9/30/19 being deadline to spend funds.
SRTA questions the process used to attain this contract. There are many free trainings being offered through SCOE and the sites cannot afford to have these clinicians off campus for multiple trainings during the school day.
E.7. Approval of Provisional Internship Permit Application (PIP) for Aimee Ouellette
SRTA acknowledges the difficulty SRCS is having attracting and retaining qualified Special Education teachers. This PIP is to allow a credential candidate to teach in place of their student teaching experience. This PIP process places high demands on teachers who are not fully prepared. SRCS must ensure these PIP credential candidates are carefully supported.
E.8. Approval of Contract With North Bay Children's Center for Services at Steele Lane
This contract for $31,398 is for three preschool special education students to be included in a four hour a day preschool program.
E.9. Head Start Intent to Lease Proposal for Lewis Educational Center
This is the intent to sign a 15 year contract for the use of 3 classrooms so Federal funds can be pursued by CAP (Headstart) for major renovations.
While completely supporting Head Start, SRTA would like to understand the long term goals for the Lewis Site before supporting this contract. Many years of discussion have circulated round the need of another Alt Ed site. SRCS currently has 4 percent less Alt Ed spaces available to its students than recommended by the state of CA.
F. DISCUSSION / ACTION ITEMS
F.1. (Action) Resolution Recognizing October 14, 2019 as Indigenous Peoples' Day
More and more communities are observing this day over Columbus Day. Here are some resources for honoring Indigenous Peoples’ Day with your students.
Resources from We Are Teachers
Zinn Ed Project Resources
F.2. (Discussion) School Site Reports for Cesar Chavez Language Academy, Lawrence Cook Middle School, and Elsie Allen High School
Cesar Chavez Language Academy- Principal: Rebekah Rocha
Lawrence Cook Middle School - Principal: Vicki Zands
Elsie Allen High School - Principal: Gabe Albavera
F.3. (Discussion) Child Nutrition Services (CNS) Operations Update
Where is the data on this? How do this year’s application numbers compare with recent years? SRTA suspects an enormous reduction in the number of free lunch applications due to the above cited perceptions. The implications of this are three fold. First, we have students not getting meals at school, who should be. Secondly, our funding of supplemental and concentration dollars will be severely reduced. Third the extra work laid at the feet of the sites to help each person enroll is unfair to both employees and parents. When we are undergoing budget difficulties, it seems prudent to go the extra mile to help, not hinder sources of income.
F.4. (Discussion) Addressing Personnel Workforce Shortages and the Impact to School Sites and the District
SRCS is implementing a cost saving measure, by pulling back special education students from SCOE programs. With the current inability to hire, we are saving much more money than intended. Unfortunately, this is at the expense of students and staff not getting the support they need. This has created some untenable situations. It is time to eliminate this pull back policy. If the hiring conditions change, then it would be appropriate to try this again.
SRTA objects to general ed teachers being taught Pro-Act restraint procedures to respond to special education students in their gen ed classes. Use of these methods will cause trauma to the special ed students as well as the rest of the students exposed to these situations. This is not an acceptable fix to the lack of manpower to assist these students.
F.5. (Discussion) District Plans During a PG&E Public Safety Power Shut-off
If PG&E enacts a Public Safety Power Shutoff (PSPS) for any sites, here is the plan:
Unless a waiver is granted, any days missed would have to be made up.
With the recent closures, this should be a great time to review and learn from our experience. SRTA recognizes that PG&E made this event hard on everyone including SRCS administrators trying to inform the school community. Updating individual sites as soon as information is available is better than waiting until information is known for all sites. The stress on families to make arrangements for students after normal business hours is compounded. Multiple emails in a single evening and changing the plan made things harder for our families and staff.
What is the plan as to how these days can be made up, if our waiver is not approved?
Added Item: F6. (Discussion) Continuation of Strategic Plan Stakeholder Feedback Summary Analysis (If Needed)
Based on progress during the Special Session, the board may choose to use this time for further discussion on this item.
Eliminated Item: F.6. (Action) First Read (and Optional Approval) of Revised Board Policies
G. INFORMATION ITEMS
G.1. Redwood Empire Schools' Insurance Group (RESIG) 2018-19 Public Self-Insurer's Annual Report
2018-19 Public Self-Insurer's Annual Report
G.2. Future Board Discussion Items
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