Español y Inglés
Please take note of item E7 regarding Distance Learning.
Por favor, tome nota del artículo E7 con respecto a la educación a distancia.
Santa Rosa City Schools
April 22, 2020 6:00PM
5:30 p.m. - Closed Session 6:00 p.m. - Open Session streamed via the SRCS Facebook Page
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment on any items, email firstname.lastname@example.org. Please CC email@example.com on your comments.
Regular meetings are televised on local cable channel 27 and re-broadcast the following Saturday at 7:00 PM and again Sunday at 9:00 AM. Videos of the meetings are also live-streamed and posted on the SRCS YouTube Channel. Link to livestream and videos of prior meetings
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, complete the Public Comment Form prior to the start of closed session
B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2. Conference With Legal Counsel - Existing Litigation (Case Number: SCV-264545)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.6. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Abraham Lincoln Elementary School, Luther Burbank Elementary School and Ridgway High School)
SRTA congratulates those being recognized. Members from ALES, LBES, and Ridgway are strongly encouraged to watch this meeting and to honor their own.
C.6. Public Comment On Non Agenda Items
SRTA members are invited to complete the Public Comment Form prior to the start of the meeting. If you are unable to access the Google form, please email firstname.lastname@example.org to submit your comment. Staff will make all attempts to share and record any submissions received prior to or during the meeting. Please observe the three minute limit. Items not on the agenda are addressed at this time. Items on the agenda are addressed during discussion of the item, using the same process.
Comments are needed at the board meeting to put a face to the messages contained in this analysis, and share real experiences of the impact of district policies and practices. Please commit to watching a board meeting, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
CLICK READ MORE TO SEE THE REST OF THE ANALYSIS
E.1. (Action) Recognizing Teacher Appreciation Week (May 4-8)
It’s likely that people underestimate the importance of teachers in our society. Resolution
SRTA pauses to applaud our member teachers who have gone above and beyond during this difficult time to connect with our students and continue to help address their needs, while simultaneously creating distance learning opportunities. We know you don’t feel like you are doing it well enough, because of your high standards. Rest assured you are doing it well enough.
E.2.(Action) Recognizing Substitute Teacher Appreciation Week (May 4-8)
Maintaining the usual level of discipline and tranquility in the classroom is crucial to every student, and substitute teachers do not face an easy task each time they must replace a classroom teacher. Every substitute teacher must be very flexible in order to adapt to different teaching styles and planning, as well as command the respect of the young people he or she may be teaching on a given day. Resolution
SRTA appreciates the consistent force of substitute teachers that are relied upon by our district. Substitutes are the only SRCS employees that the district is not paying while school sites are closed. SRTA envisions a future where substitutes are incorporated into our district system as vital members of SRTA, honoring the vital role they play.
E.3. (Action) Recognizing National School Nurse Day (May 6)
School nurses advocate for students’ health and safety daily. Students with chronic and acute health conditions can have their health needs met at school because of their school nurse’s clinical assessment, judgment, and planning.
The District Nurses:
SRTA cherishes our nurses and the care they provide our students and staff. We celebrate that the number of nurses employed by the district has increased. Last year our ratio was 3200:1. This year it has improved to 2000:1. Unfortunately we are still far from the national Association for School Nursing recommendations of one school nurse to 750 students in the healthy student population; 1:225 for student populations requiring daily professional nursing services; 1:125 for student populations with complex healthcare needs; and 1:1 for high need individual students.
E.4. (Action) COVID-19 Update/Approval of the SRCS Distance Learning Plan
As we continue to stabilize and progress during this phase of the Shelter in Place, the need to begin planning for the summer and start of school will be the next phase for SRCS.
Some highlights of operations:
SRTA recognizes that there is a particular strength required to focus and carry on in an emergency, and our administration has risen to the challenge presented by Covid 19. SRTA appreciates consulting on the Guidelines for Attendance and Grading.
If work is happening on the LCAP, SRTA rightfully expects to be included in the process.
Covid 19, and distance learning has had a financial impact on SRCS. This update does not include the additional expenses and savings occuring.
If the Budget Advisory Committee is more than a name, it should be meeting as an active part of the process of creating next year's budget.
E.5. (Discussion) Elementary Collaborative Curriculum Design Units of Study
Bengining in 2016 teachers have written these units focusing on teaching English Language Arts standards through the content of science and social studies and represent one component of a comprehensive language arts program that includes Wonders and Lucy Calkins Writing. The units evolve with a focus on supporting our SRCS students to achieve personal, academic, and occupational success. Next steps include:
CCD Testimonial Statements
CCD Year at a Glance KA-6
SRTA appreciates the efforts of the teachers that have worked on these units. For many, this is a great Professional Development opportunity. Creating an integrated curriculum is a daunting task. Professional curriculum writers spend months doing what these teams do in days. Being able to try lessons and materials, and then collaborate to revise the curriculum is time intensive.
For teachers not involved with the creation of the units, grade level release days are not always enough time with the units to allow for successful implementation. Continuous use, review, reflection, and revision are necessary, incorporating feedback from all users. A rigorous and thorough evaluation of the CCD program seems reasonable if we are expecting to continue using this curriculum for the foreseeable future.
E.6. (Action) Resolution Designating Certain Public Works Projects as an Essential Government Function
With the shelter-in-place order, public works projects can only continue if they have been designated as serving an “Essential Governmental Function.” The board has the authority to do that. The essential projects include:
SRTA has some questions. Is the sum total of the summer projects planned? If not, how was the decision made on what to hold off on? Specifically, when is it expected that we will break ground for the new building at MHS? Has the current lighting replacement project been completed? Do any of those contractors need this proclamation to complete those jobs?
E.7. (Action) First Reading, Potential Waiver of Second Reading of Board Policies 4113.5, 4213.5, 4313.5 - Working Remotely, and 6157 - Distance Learning
Highlights from the Distance Learning Policy:
Highlights from the Working Remotely Policy:
BP 4113.5, 4213.5, 4313.5 - Working Remotely
BP 6157 - Distance Learning
SRTA demands that these items be pulled and negotiated with the Unions before it goes to the board. SRTA is unwilling to give up our hard fought rights. These changes to our working conditions must be negotiated before taking effect.
To create the best possible policy, SRCS must adopt a procedure where SRTA and CSEA are invited to consult and negotiate on items before they go to the board. When the board agenda is the introduction to items, the board meeting becomes the place for providing union input, in public.
SRTA appreciates SRCS addressing the need for policy around Distance Learning as this is probably going to be necessary again in our future.
If we utilize Distance Learning during PSPS days, how is the staff member who lives in a place affected by the PSPS, and is unable to distance teach from home supported? How does this policy address the situation if members are under evacuation orders from their homes, or have their homes filled with evacuees?
Childcare for staff who have children in the district is a need we discovered during prior site closures. This policy does not address this dramatic need.
Of concern in the Distance Learning Policy:
The Working Remotely Policy raises concerns. Many of the concerns raised suggest that the board may want to entertain separate policies for certificated and classified staff. This policy states it is for “All Personnel.”
F. CONSENT ITEMS
F.2. Approval of Personnel Transactions
EdJoin has a total of 65 current postings for 165 jobs (7 less than last month) jobs for SRCS. There are 87 certificated openings (87 more than last month), and 6 certificated management (2 more than last month). There are 89 current classified openings (1 more than last month.)
Of note, two CTE positions that are open in the district have been hired through SCOE for many years.
Open administrative positions include an Assistant Principal at Cook, and a Principal at Montgomery High School.
SRTA bids farewell to resigning members Sandra Perez (FACS), Jonathan Piva (MHS), Leah Kurtz (EAHS), Julianna Mendez (CCLA), and Nathalie Delerue (FACS). We are losing 14 years of experience as these teachers leave us for greener pastures.
SRTA celebrates the announced retirement of Mark Zeman (RVMS). We thank you for your 18 years and 6 months of service to our students and community.
CSEA announces 3 resignations, representing 5.5 years of experience we are losing, and 1 retirement who has served our students and staff for 20 years.
As SRCS expands to international recruiting, most recently to Mexico, it seems prudent to put systems in place to better retain and support the people we have.
The lack of respect shown by the two-tier practice of placing people on the salary schedule is absurd. Some among our ranks could reap a raise by simply resigning and applying for their same position. This is not logical.
F.3. Approval of Vendor Warrants
Why is $382,101.50 coming out of general funds for Chromebooks? Isn’t acquiring technology what we passed a bond measure for?
F.6. Approval of ParentSquare for Unified Parent, Student, and Staff Communication
ParentSquare allows for auto-translation services for communicating in the language most familiar to our families while also giving families the ability to communicate with teachers and administrators in their native language through the auto-translation capabilities. The Superintendent has determined this to be a necessary software application to provide enhanced communication options to reach the widest audience through text, phone, email, and other supported forms of messaging. ParentSquare will conduct online training for administrators and teachers, provide recorded lessons, and provide electronic support documents. Training will continue through the life of the contract as needed.
This program will cost an additional $16,315 more than the current, less inclusive contracts.
The following is a list of selected key features:
2. ParentSquare Compared to Various Communication Platforms
3. Parent Square Secure Docs
SRTA would like to know the plan for training all staff so that this system can be utilized to its fullest capabilities.
F.8. Approval of the Award of Bid for Montgomery High School HVAC/Roof/Skylight Replacement Project for $18,672,891.40
MHS Board Packet
SRTA supports this much needed work at Montgomery High School.
G. APPROVAL OF MINUTES
Minutes from 4/8 will be approved.
I. INFORMATION ITEMS
I.1. Sonoma County Office of Education Letter Regarding Santa Rosa City Schools Second Interim Report
SCOE warns that the May Revise from Governor Newsom will cause further strain on the SRCS budget. The Third Interim Report is expected to include Part 2 of the Fiscal Stabilization Plan.
Kid Street Charter fiscal reporting should be included in the calendar for SRCS, and sent on to SCOE.
SCOE Letter - Second Interim Report
SRTA identifies the need for the Budget Advisory Committee to continue its work, even as we Shelter In Place to meet the expectations set out by SCOE.
I.2. Williams Settlement Quarterly Report
During the quarter of January 1 - March 31, 2020, the district received a total of seven (7) Williams Uniform Complaints (6 Facilities Condition and 1 duplicate complaint).
Williams Uniform Complaint Procedures and Form
Williams Settlement Report
SRTA notices that utilizing the School Dude system for facility concerns is much less effective than filing a Williams Complaint. We continue to ask our members to use School Dude first, but if there is not a prompt resolution, use the Williams Complaint Form.
I.3. Administrative Regulation 6146.1 Revision and Update
On March 25, 2020, the Board of Education formally approved BP 6146.1, the updated graduation policy by unanimous vote. In response, the Administrative Regulation needed to be updated and revised so that it aligned with the new changes. This regulation specifically addresses Alternative Education graduation requirements, concurrent online courses, transfer students, international exchange students, and Industry Concentration.
Any student who has not completed one hundred units at the end of his or her second year in high school shall be referred to the District Tier 3 Team for consideration of an alternative education setting or other intervention strategy as appropriate to the student's identified needs.
AR 6146.1 clean copy
AR 6146.1 with mark ups
Board Policy 6146.1
To create the best possible policy, SRCS must adopt a procedure where SRTA and CSEA are invited to consult on items before they go to the board. When the board agenda is the introduction to items, the board meeting becomes the place for providing union input, in public.
SRTA would appreciate this language being changed, so students on the 220 pathway from Ridgeway and Grace can get high school credit for completion of Math 1. Alternatively, including a qualifier if Math 1 was completed before 9th grade would also suffice.
Completion of Integrated Math 1 with a grade of ‘C’ or better requirement and allow for placement in a Math 2 level course. High school credits will not be awarded. One additional mathematics course exceeding the content standards of Integrated Math 1 in grades 9-12 shall meet the requirement.
The addition of the word students may make this more accurate.
Ridgway Continuation High School students may be selected to complete an alternate course of study for the purpose of graduating from high school within a four-year timeframe.
SRTA is curious how many current sophomores will be referred to the district Tier 3 Team. What is the current plan for meeting the long term Alternative Education needs of our district?
Why are University a-g Requirements included in our AR?
SRTA members are concerned that students at a comprehensive site will have dual/differing graduate requirements. Students returning to comprehensive sites from Ridgway will be allowed to graduate from a comprehensive site with no foreign language, no art, and twenty credits of math. It is expected that Ridgway will not be able to support the number of students who need this opportunity. It is not equitable to have lower standards for a high school diploma for some students and not others, if they meet the same requirements, especially if some students are not able to enroll in Ridgway.
SRTA is also concerned about the change to the PE requirement. It is CA Ed Code that every freshman must take PE on campus unless a doctor has excused the student due to medical concerns. Many of these medically excused students have the ability to do alternative activities (swimming, golf, ect) due to their physical limitations even though they can not do traditional PE on campus. The added requirement states that our students are unable to complete PE credits toward graduation until after completing 10 credits of PE on campus. What is the motivation for removing the encouragement (and unit reward) for these students to be physically active?
I.1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
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