SRCS Board Meeting Agenda Analysis - 3/25/2020

BOARD MEETINGSanta Rosa City SchoolsMarch 25, 2020 6:00PM 4:00 p.m. - Closed Session 6:00 p.m. - Open Session streamed via the SRCS Facebook Page
Please take time to review the following abbreviated version of the agenda.  Click here to see the entire agenda. It has live links on many items with more information.  If you want to comment on any items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.

Regular meetings are televised on local cable channel 27 and re-broadcast the following Saturday at 7:00 PM and again Sunday at 9:00 AM.  Videos of the meetings are also live-streamed and posted on the SRCS YouTube Channel. Link to livestream and videos of prior meetings

Closed Session Items: 
A.1. Public Comment On Closed Session Agenda Items To comment, complete the Public Comment Form prior to the start of closed session

B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2. Conference With Labor Negotiator (SRTA and CSEA)
B.3. Student Readmissions (Case No: 19/20: 1617-13-SD)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.6. Public Comment On Non Agenda Items
SRTA members are invited to complete the Public Comment Form prior to the start of the meeting. If you are unable to access the Google form, please email lkolacek@srcs.k12.ca.us to submit your comment.  Staff will make all attempts to share and record any submissions received prior to or during the meeting.  Please observe the three minute limit.  Items not on the agenda are addressed at this time.  Items on the agenda are addressed during discussion of the item, using the same process.

Comments are needed at the board meeting to put a face to the messages contained in this analysis, and share real experiences of the impact of district policies and practices.  Please commit to watching a board meeting, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.

E. DISCUSSION / ACTION ITEMS



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E.1. (Action) Resolution Declaring March as Arts Education Month Summary
Art experiences encourage creative learning in children and young adults. We recognize and celebrate the essential role of arts education in our schools.Resolution
SRTA extends an appreciation to all those who foster creativity and appreciation in our students. Here are some resources that might be helpful to encourage Arts Education during our distance learning.

• The Music Teachers National Association has provided links to websites for kids.
  
• Common Sense Media’s Best Arts Education Apps and Websites (article) provides a list of resources for teaching music, some of which are free.
  
• The National Gallery of Art (NGA) and MOMA provide resources for teachers, including lessons and interactives
  
• Duolingo is a free app and website-based system for learning and practicing world languages. Duolingo for Schools is specifically designed for teachers and students.
  
• PBS Learning Media provides resources and activities for dance, music, theater, and visual arts.
  

E.2. (Action) Emergency Resolution Delegating Authority To The Superintendent To Take Necessary Action To Protect Students And Staff From The Spread Of Coronavirus (COVID-19)
Summary
declaring emergency conditions exist at Santa Rosa City Schools and authorization to take any and all necessary actions to prepare and respond effectively to the Novel Coronavirus (COVID-19). This includes action to provide necessary staffing and instruction, to cancel or modify activities, and to make further declarations of emergency and to take emergency action as permitted by law.Resolution
SRTA supports allowing our Superintendent to do what is needed in these times. It is expected that communication, consultation, and negotiations with SRTA will continue. 

E.3.  (Action) Second Reading of Revised Board Policy 6146.1 (High School Graduation Requirements)
Summary
Since the first reading, changes have been made to this document from meetings with Math, World Language and Counseling Steering Committees. 

Clean Copy - Second Reading Board Policy 6146.1 for 3-25-20
For Second Reading 3-25-20 with Recommendations by Dept Chairs
This is the marked up copy showing changes. For clarity, all references to a-g have been eliminated. 
Sample Schedules
These schedules show the progression for a student who successfully completes all courses. 
Script for School Counselors
This has examples of what school counselors or college and career counselors might say in interactions with students and their families in regard to the Waiver for the class of 2022 and the Industry Concentration Certificate.

SRTA remains concerned about our students who are not successful in passing their coursework with a C or better. The new district LCAP is an opportunity to implement systemic academic support for students from K-12. It is expected that the need for alternate graduation requirements will continue until students have experienced a functioning academic support system.

F. CONSENT ITEMS
F.2. Approval of Personnel Transactions

EdJoin has 331 (14 less than last month) jobs currently posted for SRCS. There are 96 certificated openings (6 less than last month), and 4 certificated management (1 more than last month). Of the 231 current classified openings (9 less than last month), 42 are for coaches, and 98 are for assistants.

SRTA welcomes new hires Devin Marvosh (PTES), Laurie DeMarche (JMES),  and Adam Thomas (SRCA). SRTA hopes they can be retained, and find a fulfilling career with SRCS.
 
SRTA acknowledges the announced retirements of Carrie Chasse (HVES), Carol Kovatch (RVMS), Lisa Moore (LCMS), Jan VarnBuhler (RVMS) and Laurel VarnBuhler (RVMS) who leave us after a combined one hundred twenty-six years of service to our students. We thank them for their service and wish them joy in their new schedule of endless Saturdays. 

We also bid farewell to resigning members Joshua Goodwin (SPSV), Elizabeth Helen Graziani (BHES) and Paul Booker (SRHS). SRTA appreciates your six years of service to our students, and wishes you well in your future endeavours. 

SRCS welcomes three new classified hires and bids farewell to four resigning classified members who leave after a combined eight years of work in the district.  We thank them all for their service to our staff and students and wish them all the best. 

F.3.  Approval of Vendor Warrants
SRTA celebrates the $103,467 check for additional laptops and chromebooks for students and staff. Staff that are not able to provide distance learning because they lack adequate technology, sufficient internet connectivity, training or work space are encouraged to contact their administrator to secure needed support. Please utilize a SRTA Concern Form if further assistance is needed. 


F.5.  Approval of Contracts
1. Summary of Contracts
2. Contract

Contract #
Provider
Cost
Description

Serving Elementary Students


1
Dovetail Learning
$0
Four (4) hours of staff training during staff meeting time in "We Are Resilient™" that helps staff take care of themselves and mitigate the negative impacts of secondary trauma and/or compassion fatigue. At HLES

SRTA agrees with the sentiment that the best way to support our students is with a well supported staff. Sharing evaluations of this training from the staff at Helen Lehman would be appreciated.

F.6.  Approval of Sonoma County Multi-District Interdistrict Attendance Agreement 2020-21 through 2024-25
Interdistrict Attendance Agreement
Summary
This approval codifies the same agreement with all districts in our area, and uses the universal SCOE Interdistrict Transfer Agreement form available on-line. Parents still have the right to transfer their students and SCOE still oversees any appeals. 
This year SRCS has 648 more students transferring in than leaving our district accounting for an additional $5,670,000 per student per year gain to SRCS. 
This agreement does not change current practice around student transfers.

SRTA appreciates moves to streamline district processes. 


F.7. Approval of Provisional Internship Permit Application (PIP) Summary
This Education Specialist PIP will allow the district to fill a Special Education Assistant, Deaf and Hard of Hearing position at Hidden Valley Elementary School .
This makes twelve PIPs for this year for SRCS. This is one more indicator of our difficulties attracting and retaining highly qualified staff.

G. APPROVAL OF MINUTES 
Minutes from 2/26 and 3/11 will be approved.

H. BOARD MEMBER REQUESTS FOR INFORMATION

I. INFORMATION ITEMS

I.1. Mid-Year Review of After School And Safety Program (ASES)
Summary
ABES, BHES, LBES, HLES, ALES, JMES, SLES, LCMS, and HCMS all have Boys and Girls club afterschool programs funded by the $1,176,578 After School Education & Safety (ASES) grant. Each site principal completed an evaluation of the care provided on their site. 
ASES Midyear Evaluation

SRTA appreciates the improved care the Boys and Girls club provides our students. It is noteworthy that turnover in vendor personnel is cited as the biggest concern in the evaluations. 

I.2. Information About SRCS Transition to CalPERS Medical Insurance for: SRTA, Management, Confidential, Supervisory, and Board Members
CalPERS Proposal
This is a worthwhile slidedeck presentation. 
Current Plan
Summary
Fixing the healthcare situation in our district continues to be a priority. Over the past several years, district contributions have risen 172% as healthcare costs have increased 31.5%. During that time participation has increased from around 40% to 58%. Currently the Low Low plan is covered by the district contribution. Due to CalPERS requirements, all SRCS retirees will need to be notified of their option to join the plan. It is estimated that changing to CalPERS will entail 2,500 hours of work. This includes 350 hours for contacting retirees, 800 hours (1 per person) for orientation, 1200 hours for setting up accounts with the PERS system, and 400 hours for migrating payroll. Even with these considerations, there is strong support for making this change.
SRCS has been at the mercy of Kaiser. This shift will allow more, higher quality healthcare plans. Those who wish to stay with Kaiser can.  SRTA has been working toward shifting to the CalPERS option for years. The reality that this shift can happen in January of 2021 is evidence of significant work, persistence, and cooperation.

I.3. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.

• Fir Ridge / 7-11 Report
  
• Youth Truth Data / LCAP
  
• Cook/CCLA Board Requested Information
  
• SRCS Openers for CSEA Bargaining
  

SRTA looks to the future scheduling of the following tabled items:

• SRFACS Charter Renewal
  
• Arts Charter Renewal
  
• Bond Update: Facilities and Technology
  
• School Impact Fees
  
• SAFS Policy Updates
  
• Start of school overview
  
• Lease / Lease Back Montgomery High School
  
• Parcel Tax Update
  
• Online Enrollment and Meal Application After Action Report
  
• SAFS Student Attendance and Behavior Update
  
• Special CCEIS Update (Disproportionality in Special Education)
  
• Update on ELPAC
  
• Culturally Responsive, Sustaining, and Humanizing (CRSH) Education and Ethnic Studies
  
• CTE Update
  
• Student Voice PolicyDress Code Policy
  
• Financial Aid Awareness Month
  
• T & L K-12 Update
  
• Illuminate Update
  
• Emergency Preparedness Discussion
  
• BEST Plus Update
  
• PE update
  
• Goal 2 update: Suspensions, Wellness Center, intras/inters, toolbox
  

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