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BOARD MEETING
Santa Rosa City Schools MONDAY December 14, 2020 6:00PM 5:00 p.m. - Closed Session 6:00 p.m. - Open Session *** streamed *** A live link will be posted on the SRCS website (link). https://bit.ly/SRCSvideoboardmeetings Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments. Closed Session Items: A.1. Public Comment On Closed Session Agenda Items. To comment, email Adina Flores at ayflores@srcs.k12.ca.us prior to 4:45 pm. B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Deputy Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators) B.2. Conference With Legal Counsel - Existing Litigation (Case: OAH 2020090503 SRCS V Daer) C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.) C.6. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Hidden Valley Elementary School, Maria Carrillo High School and Rincon Valley Middle School) Hidden Valley Elementary School Student: Carlo Cuniberti Certificated Employee: Christine Snyder Classified Employee: Melissa Kelleher Maria Carrillo High School Student: Ella Peirce Certificated Employee: Trevor Brady Classified Employee: Fessehai Woldeslassie Rincon Valley Middle School Student: Liam McGarva Certificated Employee: Paul Gaudreau Classified Employee: Veronica DelQuerra SRTA sends out a special invitation to members of Hidden Valley, Rincon Valley and Maria Carrillo to attend tonight's virtual meeting to honor their own. SRTA extends congratulations to all of the unnamed individuals being honored. SRCS may wish to consider adding another group to recognize at least on occasion in these proceedings as our valuable head custodians are not actually Classified Employees. C.7. School Site Parent Organization Updates C.8. Public Comment on Non Agenda Items SRTA members are invited to raise their hand and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Items not on the agenda are addressed at this time. Items on the agenda are addressed during discussion of the item, using the same process. Comments are requested at the board meeting to bring a members perspective to the messages contained in this analysis, and share real experiences of the impact of district policies and practices. Please commit to watching at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable. C.9. Special Presentation for Jen Klose, Outgoing Board Trustee SRTA thanks Ms. Klose for her eight years of service to the students and staff of Santa Rosa City Schools. C.10. New Board Member Oaths of Office SRTA welcomes back Directors Laurie Fong, Alegria De La Cruz and Ed Sheffield. SRTA extends a hearty welcome to new Director Ever Flores. We look forward to working with you to serve the students and staff of Santa Rosa City Schools. C.11. Annual Organization of the Board The new board will elect its leadership. CLICK READ MORE TO SEE THE REST OF THE ANALYSIS SRTA expects the new leaders to continue to prioritize transparency and data driven evaluation to attain the board's goals as stated in their Mission Vision and Priorities. E. DISCUSSION / ACTION ITEMS E.1. (Action) Resolutions To Move Selected Employee Groups To The CalPERS Health ProgramSummary After years of no direct employer contributions to healthcare, this resolution is the next step in providing adequate coverage for employees. These resolutions clear the way to transition the Santa Rosa Teachers Association and non unionized employees to CalPERS as our Medical Provider effective July 1, 2021. Currently participants can only have HMOs through Kaiser. This shift will provide employees to choose the structure of their plans as well as provide insurance plan options. Presentation Resolution A Resolution B SRTA celebrates the forward progress in improving member healthcare. This is a significant step to improving our ability to attract and retain. E.2. (Action) Approval of SPSA and School Site Safety Plans Summary Each school presented their Single Plan for Student Achievement (SPSA) and School Site Safety Plans for the 2020-2021 school year last month. Site funds based on a per pupil formula were also presented. Title 1 funds are specifically to close the educational achievement gap by targeting students who are economically disadvantaged, students with disabilities, neglected students, migrant students, or English Learners. Each site has a School Site Council (SSC) including various stakeholders that develop, monitor and formally approve the site SPSA and Safety Plans. This item is for the approval of the additional safety plans that are linked in red below. Elementary School SPSA Safety Plan Title I Cohort Title 1 $625,964 LCFF Total Change % Abraham Lincoln Safety Plan SWP $61,491 $109,091 $170,582 -$12,104 -7 Albert F. Biella Safety Plan SWP $62,626 $99,798 $162,424 -$11,476 -7 Brook Hill Safety Plan SWP $92,662 $143,031 $235,693 -$38,351 -14 Helen Lehman Safety Plan SWP $104,563 $173,334 $277,897 -$35,064 -11 Hidden Valley Safety Plan NE $0 $69,091 $69,091 -$8,864 -11 James Monroe Safety Plan SWP $90,962 $143,839 $234,801 -$19,334 -8 Luther Burbank Safety Plan SWP $64,325 $106,667 $170,992 -$20,986 -11 Proctor Terrace Safety Plan NE $0 $54,142 $54,142 -$12,610 -19 Steele Lane Safety Plan SWP $80,477 $138,182 $218,659 -$25,423 -10 Secondary School SPSA Safety Plan Title I Cohort Title 1 $1,025,211 LCFF Total Change % Elsie Allen Safety Plan SWP $151,484 $213,205 $364,689 $13,848 4 Herbert Slater Safety Plan TAS $69,410 $93,960 $163,370 $8,166 5 Hilliard Comstock Safety Plan SWP $76,680 $98,557 $175,237 $13,312 8 Lawrence Cook Safety Plan SWP $66,831 $93,672 $160,503 $3,662 2 Maria Carrillo Safety Plan NE $0 $88,788 $88,788 -$55,524 -38 Montgomery Safety Plan TAS $137,414 $189,931 $327,345 $20,340 6 Piner Safety Plan TAS $163,208 $218,377 $381,586 $28,074 8 Ridgway Safety Plan SWP $34,471 $48,848 $83,318 $3,573 4 Rincon Valley Safety Plan NE $0 $53,445 $53,445 -$30,149 -36 Santa Rosa High Safety Plan TAS $151,718 $197,689 $349,407 $1,747 1 Santa Rosa Middle Safety Plan SWP $65,893 $88,213 $154,106 $14,074 10 SPSA and Safety Plan Table Ed Code 32880-32289 BP 420 AR 420 BP 450 AR 450 BP 460 SRTA recommends members read the SPSA and Safety Plan for their site. These should be guiding documents that all stakeholders are familiar with and participate in regular evaluation and updating. SRTA appreciates the addition of the COVID-19 Potential Response to the safety plans. SRTA acknowledges that clarity and consistency of policies and procedures benefits our students. Further specificity and training on the changes required to our discipline and emergency response plans are necessary before students return to campus. E.3. (Discussion) SRCS Individual Graduation Plan Intervention for the Class of 2021 Summary The district wide graduation rate is expected to plummet from last year's rate of 86% to 56% for this year's seniors. As a stop gap measure to allow this year’s seniors the benefits of a diploma, the agreement is to allow counselors to utilize flexible unit requirements for earning diplomas so these students can move on to life beyond high school. Individual Graduation Plan Agreement Projected Non-Graduation Data MTSS Board Policy 0470 The shift to flexible requirements to create attainable graduation expectations for students is an effort SRTA supports. E.4. (Action) Return To School Plan 2.0 and the Start of In Person Instruction as Determined by Sonoma County's Tier Assignment Summary There has been effort to convene many stakeholders and invite their input into revising this plan. Once Sonoma County reaches the red tier, it must maintain that status for two weeks before SRCS can implement a hybrid return to school buildings. Current infection and hospitalization rates remain in the purple tier. SRCS has stated that safeguarding the health and safety of students and staff is of primary concern, and are committed to comply with the State,County Health Department, and CDC guidelines. Parts of the plan still need to be ratified by CSEA and SRTA. 2020-21 RTS Plan 2.0 Final Draft Stay Home Order Schools Press Release RTS Plan - Borrador de Versión 2 Quedarse en casa ordenar notas de prensa de las escuelas SRTA is eager to get back to our campuses with our students. In order to protect the health and safety of our students, we want to make sure we are prepared. Establishing a Dashboard for reopening will create a metric that will track and publicly communicate progress on necessary items allowing a safe return to campuses. The items on this dashboard would be adjustable in scope for single students, small groups, and hybrid cohorts. E.5. (Action) 2020-21 First Interim Budget Report Summary This report is the first qualified report in years. This means that SRCS is prepared to meet it’s financial obligations for this year and the next two years. A close look shows that at this point SRCS income is 14% of the annual expectation, while expenses are at 25% of the annual amount. This is typical for this time of the year due to the time involved for entities to release monies to districts. Over the last four years, SRCS has made approximately $24M in expenditure reductions. An estimated five million in additional ongoing cuts is expected for the third year out. Enrollment projections show a loss of about one thousand students over the next three years. This will necessitate proportional reductions to programs as well as the release of an estimated forty-five staff members per year. Typically these have come from eliminating open positions and not rehiring after staff departs. First Interim Presentation First Interim Report Multi Year Presentation Submitting a qualified report is to be celebrated! SRTA notices that while austerity measures of $24M have been adopted over the past four years, annual expenditures have gone up by an estimated $20M. The Budget Advisory Committee (BAC) has been part of the process to establish budget reduction measures, and it has been briefed to gain understanding of the utilization of funds and financial requirements. Promises have been made that steps will be taken this spring to make the budgeting process more transparent. SRTA supports the board in setting clear attainable and measurable goals, and then creating a budget process that is built to accomplish the stated goals. E.6. to E.10. (Action) LCFF Budget Overview for Parents (LCAP) Summary These items provide summaries of the budget sharing the details of income sources and the dedicated funds budgeted to help the most needy students. These graphics are provided for the non-charter district as a whole, and for each charter site, in keeping with how the funds are allocated and recorded. LCFF Budget Overview for Parents - SRCS LCFF Budget Overview for Parents - CCLA LCFF Budget Overview for Parents - FACS LCFF Budget Overview for Parents - SRACS LCFF Budget Overview for Parents - SRCSArts Resumen del presupuesto SRCS LCFF para padres Resumen del presupuesto CCLA LCFF para padres Resumen del presupuesto FACS LCFF para padres Resumen del presupuesto SRACS LCFF para padres Resumen del presupuesto SRCSArts LCFF para padres Because budgeting calendars and information was so skewed this year, including the delay in tax collection, the state removed the LCAP process requirements for this year. This elimination of inclusive local decision making is being balanced by requiring this new communication about school finances. This is the time to start the LCAPs for next year. SRTA looks forward to meeting soon to backwards plan an LCAP timeline that includes stakeholder groups evaluating programs and providing input. E.11. (Action) Discussion and Approval of a Letter to the City of Santa Rosa City Manager Requesting Partnership to Heal, Resolve, and Transform School Safety Summary Based on the committee recommendations and the board discussion, this item is to approve a letter from President Fong asking that the City of Santa Rosa and the Santa Rosa Police Department work with SRCS. Suggestions include: ● Come together for a moderated conversation with our Equity Design consultants (Acosta Educational Partnership) who have supported our development of Ethnic Studies curriculum and built our teaching capacity to strengthen the learning environments for children of color. ● Partner with school administration to craft a new way to support safety on campuses. ● Partner with Santa Rosa City Schools to seek grants and funding to further seek best practices where law enforcement and schools truly work together to transform school safety. Letter to City of Santa Rosa City Manager SRTA appreciates utilizing a strength model to improve the SRO program. E.12. (Action) Public Hearing, Discussion and Potential Approval of Resolution No. 2020/21-26 Regarding the Fir Ridge Property, Authorizing Staff to Submit a Waiver and Issue an RFP to Sell the Property, and Authorizing Staff to file a CEQA Exemption Summary The board approved 7-11 Committee was not convened. Because the Fir Ridge property has no structures, it can be sold under recently loosened requirements without conveying this committee. Resolution Aerial Photo of Fir Ridge Property SRTA supports moving forward to sell this property. SRTA expects full participation in the creation of a program for the proceeds of this sale that supports staff with securing local housing. E.13. (Action) California School Board Association Delegate Nomination Summary The SRCS board will choose a delegate to be the liaison with CSBA. They are tasked with attending meetings, and reporting out at board meetings. Nomination Packet SRTA envisions a coordination of efforts toward progress on the district priority of adequate funding. The CSBA delegate is uniquely situated to play a key role in these efforts. E.14. (Action) Approval of CSBA Board Policy and Administrative Regulation Updates Summary This item is to approve updates to Board Policy and Administrative regulations. These changes are recommended by CSBA to meet new state and federal requirements. Links below are to edited versions if available. For clean versions, please see the agenda analysis. BP4119.11, BP4219.11, BP4319.11, AR4119.11, AR4219.11. AR4319.11, AR4119.12, AR4219.12. AR4319.12, EX4119.12, BP5145.7, AR5145.7, AR5145.71, EX5145.71 Sexual Harassment and Title IX Sexual Harassment Complaint Procedures BP5113.1, AR5113.1, Chronic Absence and Truancy AR5113.11 Attendance Supervision - regulation updates to investigate and report BP5121, AR5121 Grades/Evaluation Of Student Achievement shall not contain non academic factors BP0470 COVID-19 Mitigation Plan SRTA members would like assurance that once adopted these updates will promptly be posted on GAMUT. Approving and posting these changes to policy seems like the first step to communicating and activating the changes. How are staff and stakeholders included in the evolution of policies and practices? F. CONSENT ITEMS F.2. Approval of Personnel Transactions Personnel Transactions EdJoin shows a total of 57 current postings for 69 job vacancies for SRCS which is 3 more than last month. There are 16 certificated openings (1 more than last month), and no certificated management openings (one less than last month). There are 53 current classified openings (2 more than last month), and no classified management positions (the same as last month.) SRTA welcomes our new hires Jill Ambrose (PHS), Zachary Hasbany (HCMS), Angela Innes (MHS), and Todd Kapp (SRHS). We hope you have a long and rewarding career with SRCS. SRTA gives a hearty welcome back to the returning Debra Winkelman (FACS)! Thank you for returning to SRCS to help our students! SRTA bids farewell to the retiring Maxine Freitas (RHS) and Robin Sutterfield (HSMS). Together they accumulated 44.5 years of service to the students of SRCS. We wish you all the best in our retirement. Twenty-eight teachers have agreed to teach during their prep this year. This is predominately to cover high school sections that we could not hire for. These generous folks have willingly taken on teaching a 120% class-load, for which they will be paid 116.67%. The outdated logic was that it would take no additional prep time to prepare, grade, record, and tend to an extra class full of students. CSEA has one new hire. Welcome aboard! There are four classified resignations and two classified retirements. We thank them all for their combined forty-six years of service to SRCS students and staff. There is one supervisory new hire, one resignation, and one retirement. We thank those leaving for their combined twenty-nine years of service to SRCS students and staff. SRTA members support and appreciate our classified staff. We know that when there are unfilled positions we all feel the pain. SRCS is having a difficult time hiring a replacement payroll technician, and it is noticeable. F.5. Approval of Contracts Summary Contract # Provider Cost Description Serving District Students 1 Support Our Students 24000 Extend Staff Counseling contract. It is unspecified how many staff will be able to use these services. 3 SSU 0 SSU students will tutor, under the supervision of a SRCS teacher. It is unclear which sites and levels will be utilized, or how the supervising teachers(s) will be compensated. 5 Soliant/VOCO Vision 74012 For Grant Writing services adding $74K to a $26K contract OR for a substitute RSP teacher- the documents are not aligned.. Serving Charter Students 6 Salsana, LLC 123 Andres 1400 CCLA students will have 2 live music and movement assemblies Serving Elementary Students 2 CA Poets in the schools 2500 6th graders at Monroe will get 1:1 help writing poetry after a class lesson. Serving Secondary Students 4 International Academy of Science (Acellus) 175,000 Adds an additional 6000 licenses for second semester. Total value of contracts = $276,912 Summary of Contracts Contracts SRTA would like clarification on how many staff can be served by the contract with SOS, as well as how the tutors from SSU will be allocated, and supervised. Has the contract for grant writing that is being extended been utilized? Some high school sites are offering students a redo on first semester math classes utilizing Acellus. They are utilizing this platform as a curriculum for students to be able to complete a year long course fluidly by using the same platform for summer school. The curriculum needs to be vetted and approved. F.6. Approval of Contract with Chop's Teen Club Summary This contract is to provide after school social & enrichment activities and academic support for students in grades 7-12. These will be provided remotely until they can be in person at no cost to the district. Chop's Service Agreement Chop's MOU BP 5030 SRTA is hopeful that our students benefit from this arrangement with Chop’s Teen Club. F.7. Approval of Contract with Northern California Center for Well Being Project True at EAHS Summary This contract is to help EAHS students become peer mentors to educate on healthy practices, drug and alcohol avoidance, and self-care through weekly sessions at no cost to the district. Ed Code 51260-51269 MOU BP 1020 SRTA hopes these types of programs could be offered across our district. F.8. Approval of Rider to the Sonoma County Office of Education Surveillance Testing contract by the vendor Curative, INC. Summary This contract is for voluntary onsite Covid-19 testing of employees. Testing will be offered to 25% of onsite staff every 2 weeks, so an onsite employee will be offered testing every eight weeks. Employee insurance will be billed, so there is no cost to the district. Curative Q & A Agreement Rider BP 0470 SRTA supports efforts to make testing part of our accepted practice until we emerge from this pandemic. F.9. Approval of Wonderful Company Pledge for CTE Students at Piner High School Summary This is to accept the grant of $25K over two years to support the culinary program at PHS. Resnick Foundation Grant Agreement SRTA appreciates the generosity of the Resnick Foundation in supporting the culinary program at Piner. G.1. APPROVAL OF MINUTES 11/9 Minutes 11/16 Minutes I. INFORMATION ITEMS I.1. Future Board Discussion Items SRTA Members are encouraged to prepare for the upcoming agenda items.
I.4. (Information) Military Recruiting of High School Students Summary There was a question about refusing or charging for military recruiting on campuses. This item provides information on ESSA. If we refuse to provide the Military with student information, we would lose approximately $5.7 million Federal dollars per ESSA. SRTA appreciates the thorough response to this inquiry. I.5. Sonoma County Office of Education (SCOE) School Visitation Annual Reporting and Findings Summary Instructional materials were certified as compliant. SCOE Visitation Annual Report I.6. (Information) Monthly Enrollment Summary 20-21 Summary This report compares projected enrollments with actual and CBED enrollments. There are 349 fewer students than projected, representing a loss of $3.2M. Enrollment Summary Efforts in Committee: Redistricting, Committees for the Potential Re-Naming of Burbank and Monroe, Budget Advisory Committee On Hiatus: Labor/Management Communication Committee, EERA Training This update can freely be forwarded to others. If you would like to regularly receive the SRTA Agenda Analysis in your inbox, Sign up here.
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